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Effective with the 2022-23 FAFSA year, YOU will be able to submit YOUR FAFSA OR DREAM ACT verification DOCUMENTS ELECTRONICALLY!
Each year when you apply for financial aid, there is a chance of being selected for a process called verification. This process is required to ensure the accuracy of financial aid applications. Students selected for verification in the past had to collect specific forms and tax documents and submit them to the campus Financial Aid Office in person, via fax or by mail. However, starting with the 2022-23 school year, students can easily complete their forms and upload their documents online from their phone, tablet, or computer!
What is Student Forms
Student Forms is our new student portal that allows students (and parents) to sign and upload documents electronically! Which means that you can submit your financial aid documents securely, and without coming into the campus Financial Aid Office for most students. As the students and the college financial aid staff work through the forms, the Student Forms software will send updates in real-time with documentation that is needed based on the answers provided by the students. Once you have submitted all forms to resolve outstanding financial aid tasks, the integration with other SDCCD applications will update your MySDCCD portal the following day (except for weekends).
HOW DO I ACCESS AND LOG IN TO STUDENT FORMS?
You will receive an invite email from the financial aid campus of record that will provide a campus-specific link to Student Forms. You will click the link in the email which will take you to Student Forms. SDCCD has implemented the Single Sign-On (SSO) feature with Student Forms. This means you will use the same username and password you have established with MySDCCD.
HOW WILL I KNOW IF I NEED TO SUBMIT DOCUMENTS IN STUDENT FORMS?
If you are selected for verification, you will receive an invite email from the financial aid campus of record that will provide a campus-specific link to Student Forms website. Once you have created an account and logged in, you will see what tasks/items need to complete on your dashboard. In your MySDCCD Student Center you will see in your “To-Do List” a “Financial Aid Verification” item. If you did not receive this email and do not have this item in your “To-Do List” then there is nothing for you to complete in Student Forms.
HOW DO I CREATE AN ACCOUNT WITH STUDENT FORMS?
The SSO will log you into the portal, where you will need to confirm your personal identifying information (Name, SSN*, & Date of Birth) that matches your FAFSA. Once you have successfully created your account, you will be able to take care of tasks electronically.
*Not applicable to Dream Act applicants
HOW DO I CREATE AN ACCOUNT IF I SUBMITTED A DREAM ACT APPLICATION?
If you are selected for verification you will receive an invite email from your financial aid campus of record that will provide a campus-specific link to Student Forms. You will click the link in the email, taking you to Student Forms website. The SSO will log you into the portal, where you will need to confirm your personal identifying information (Name, Dream ID, & Date of Birth) that matches your Dream Act Application. Once you have successfully created your account, you will be able to take care of tasks electronically.
HOW DOES MY PARENT CREATE AN ACCOUNT?
You may need to supply a parent’s signature on form(s) if you are considered a dependent student by definition of the FAFSA or Dream Act.
- You will need to identify which parent you are requesting a signature from. That is the only parent that will be able to sign the form. Unless, you go back into the task and edit the selected parent.
- You will need to provide the parent’s email address. An email will be sent to the parent with a link that will take them to Student Forms website to create an account. The parent will need to provide personal identifying information (Name, SSN/ITIN, DOB).
DOES THE STUDENT FORM ALLOW FOR E-SIGNATURES?
Yes, you can consent and e-sign your financial aid forms. However, if you do not want to provide an e-signature you can “Opt-out of E- Sign,” which will allow you to download the document, print it, sign it with a wet signature, and upload it back into Student Forms.
CAN MY PARENT E-SIGN A FINANCIAL AID FORM?
Yes. Once you have e-signed your document, you will be brought back to the main page, and you will see a section that indicates a parent signature is required, and a “Request” button.
You will click the “Request” button and a pop-up window showing the parent(s) listed on the financial aid application will appear. Next, you will select the parent you would like to electronically sign the document (NOTE: if you have two parents listed on your financial aid application, only the parent you choose will have the ability to sign the document.)
Your parent will receive an email notification letting them know that a document needs their signature – they will need to create an account if they have not already.
Your parent can review and electronically sign the document through their account.
IMPORTANT: Your parent will need to notify you if the information on the document is inaccurate and needs to be changed. You will need to make this change and re-request the signature.
IMPORTANT: If your parent does not have a valid SSN, they will not be able to electronically sign and neither will the student. You will instead click “Opt out of E-sign” which will allow your parent to download and print the document so that both you and your parent can provide wet signatures. Once the document has been signed, you will need to upload it.
HOW WILL YOU BE NOTIFIED IF ADDITIONAL DOCUMENTS ARE NEEDED?
Text Message: If you provide your cell phone information upon creating an account, you will be notified via text message.
E-Mail: You will also receive a notification to the email address on file.
WHAT IF I AM HAVING ISSUES LOGGING INTO THE SDCCD STUDENT FORMS PORTAL?
SDCCD Login FAQs can be found at: https://www.sdccd.edu/mysdccd/ since students will be using SDCCD Single-Sign-On to login to Student Forms.
Parents are using a direct sign-on to the SDCCD Student Forms Portal. Parents who have forgotten their username or password may use the Forgot Username and Forgot Password links on the Secure Login page. The parent should receive an email with the following information:
If Forgot Username was used, the email received contains the username created during account creation.
If Forgot Password was used, the email contains a link to reset their password.
- They must match their 4 critical identifiers from the FAFSA or Dream Act Application (First Name, Last Name, Social Security Number or ITIN & Date of Birth) provided during account creation to reset their password.
- If the email is not received, please have your parent check their e-mail’s junk or spam folders. The link in the e-mail may not work if the user clicks the link while in a junk or spam folder. The parent can either move the e-mail to their inbox, or copy and paste the link into their browser.
UPDATE JULY 13, 2021
2021 – 2022 Academic Year Temporary Verification Relief:
*The U.S. Department of Education announced on July 13, 2021, temporary verification relief 21-22 FAFSA filers and schools. This has allowed San Diego Mesa College to “waive” the 21-22 Verification Worksheet and 2019 Income Tax documents for most students. However, if the document was already submitted we are required to review them and make any corrections necessary to the FAFSA information. To see if you benefited from this verification relief, Check your mySDCCD portal account. “Waived” documents will not display as missing or on an “Initiated” status.
21-22 Income Reduction Request:
We urge students and families whom experienced or are experiencing a significant change between the FAFSA reported 2019 income information when compared to the family’s 2020 income to complete and submit for evaluation the 2021-22 Income Reduction Request. The form is available at: https://www.sdmesa.edu/financial-aid/documents/2021-2022/2021-2022%20Income%20Reduction%20Request%20-%20Mesa.pdf
If you will be submitting a 21-22 Income Reduction Request form and your 21-22 verification documents were initally waived, the temporary verification relief will no longer apply and you will be required to submit the documents.
* * *
What is the Verification Process?
Verification is the process by which the Financial Aid Office staff is required to compare the information submitted on any of the financial aid applications available, the FAFSA, the California Dream Act Application or a California Promise Grant previously known as the BOG Waiver, against the information on the documents provided by the student, the student and/or parent, and the student and/or spouse to certify the accuracy of the FAFSA application information.
Documentation requirements are set forth by the U.S. Department of Education and the California Student Aid Commission (CSAC) by their verification guidelines. In compliance with these regulations, San Diego Mesa College will verify the information on the Student Aid Report SAR/ISIR for all students who complete the application process for federal & state financial aid and who are selected for verification by the Department of Education CPS system or the California Student Aid Commission edits.
San Diego Mesa College will not provide or offer aid to any student whose SAR was selected for verification until all documents required are submitted and the verification has been completed.
There are two main types of CPS verification: random selection of the financial aid population based on general, historical data and those selected by specific system edits and criteria determined by the U.S. Department of Education or California Student Aid Commission.
Institutional Verification: San Diego Mesa College will select for additional verification all files that have conflicting data and any applications that after 4/15/XX indicate that they have not completed the income tax return for the reporting year.
If I am selected for verification this year, can I be selected next year?
Yes, you may. There are no limitations in the law that prevents this from happening. Records are selected for verification based on logic and edits applied to each FAFSA received. Some students are selected only once while others are selected multiple years. Regardless, once a student is selected for verification, aid eligibility can be determined only after the student completes the verification process.
Verification Process versus Documenting Basic Eligibility Requirements
It is important to know that there is a difference between the documents requested and submitted to comply with the verification process versus those requested to determine the student’s basic eligibility requirements. Documentation to establish basic eligibility requirements are due 45 days from the day of the notification but no later than the student’s last day of attendance for the term. For information on basic eligibility requirements visit the Federal Financial Aid Eligibility webpage.
Verification Deadlines for 2020-2021
The deadlines are regulated by the U.S. Department of Education, and it will be followed at San Diego Mesa College. Students who fail to turn in all documents required to complete the verification process by noon (12:00 noon) on the designated deadline are not eligible for aid for the term. The law establishes that a student selected for verification by CPS will have 120 calendar days from the last day of school attendance or 9/15/21 (whichever comes first) to submit the required documents. Students who submit verification documents after the last day of attendance can only have their Federal Pell Grant eligibility determined and no other aid program eligibility can be determined. The 120 days deadlines for the 20-21 year are:
|Fall 2020 Term||April 16, 2021|
|Spring 2021 Term||September 15, 2021|
|Summer 2021 Term||September 15, 2021|
*If you withdraw from school, the 120 calendar days is a hand calculation starting on the day of withdrawal.
Deadlines to Resolve Conflicting Information or Institutional Verification Edits for 2020-2021
San Diego Mesa College will select for Institutional Verification any aid application for which the school has received information that is in conflict with the information submitted on your the FAFSA, BOG waiver and/or CA Dream Act Application. The deadline to submit documentation to clear conflict is last date of attendance for the term.
What happens after I submit the documents to the aid office?
The documents are used to compare the accuracy of the data in the aid application. There are only two options:
- 1) The data submitted is 100% accurate and the file will continue its process to determine
the aid package and process the award letter, or
- 2) The data is not 100% accurate and in many occasions more documents are requested.
The student must provide the new documents until the conflict is resolved to our satisfaction.
Once we have the accurate information corrections to the application are made.
Corrections prior to packaging and awarding aid
We are required by law to submit a correction to the aid application, if discrepancies are found between the documents submitted for verification and the information on the SAR/ISIR. The following procedures will be used for making the corrections:
- - corrections to reported income (taxable and untaxable), asset figures, household
size, number in college and dependency must have a new need analysis performed and
the data must be transmitted to the Central Processor to produce an electronic student
Corrections needed after packaging and awarding aid
Regardless of the time of the year, once the school has information that affects the student’s eligibility, the Financial Aid Office is required to review/audit the student’s file.
Award changes prior to disbursement
- If corrections to the SAR/ISIR due to verification result in a change in the student’s award, the student will be sent a revised award letter notification by email. Financial aid notifications are produced weekly for new awards and changes to awards made during the previous week.
Award changes after aid has been disbursed
- If the change results in an overpayment, it is the student’s responsibility to repay the overpayment. However, all efforts will be made to reduce the overpayment by adjusting any subsequent disbursement for which the student is eligible.
- If the change results in an underpayment, a disbursement will be process 1-2 weeks after the corrected SAR/ISIR has been received by San Diego Mesa College.
Notification of Verification Requirements
Students will be notified which documents must be submitted to the Financial Aid Office in order to complete verification process via e-mail. Students may also log unto their Reg-e information page.
- The missing information letter (email) will list the required verification items, any other actions required to complete verification, and other items required by the Financial Aid Office.
- Missing information letters (email) are generated to the students on a weekly basis. Although letters are generated on a weekly basis, a student will receive a maximum of three letters [one per month]. No further attempts will be made once the system has generated the three (3) notifications.
- Students who fail to complete the verification process before June prior to the start of the new academic year lose their priority standing for campus-based awards.
- If, following verification, the institution discovers evidence of student aid fraud (including identity theft), waste or abuse of US Department of Education funds, such evidence may be referred to the Office of Inspector General of the U.S. Department of Education.
This page was last updated April 2022.