Administrative Services
Guest Lecturer/performers
All forms can be found at sdmesa.edu/forms
Q: I am inviting a guest lecturer/performer and would like to pay him/her. What paperwork do I need to submit?
A: It depends on the amount. If the guest lecturer/performer is a District employee, he/she will need to be paid through Payroll, not through Business Services.
If the amount is $200 or less, the following forms are required:
Requisition
Guest Lecturer Invoice
W-9
The lecturer/performer will be paid through the Revolving Cash Fund(RCF).
***All required paperwork must be submitted to Business Services at least one week prior to the event.***
If the amount is over $200, the following forms are required:
Requisition
Lecture/Workshop Agreement
Guest Lecturer Invoice or invoice from vendor
If the vendor is not in our system( contact us to find out), the following forms are needed:
W-9 (vendor fills out this form)
Supplier Intake (Supplier fills out this form)
The lecturer/performer will be paid through a Purchase Order(PO).
***All required paperwork must be submitted to Business Services at least two weeks prior to the event. If payment is needed on the day of the event, paperwork must be submitted to Business Services at least three weeks in advance and request for check noted on the paperwork.***
If you have any questions regarding guest lecturer/performers, please call Business Services at 619-388-2771 or email us.